Assistant Manager, Production

Orlando, FL
Full Time
Experienced

JOB DETAILS

Job Title:  Assistant Manager, Production
Reports To:   Director, Production | Land Production
Place of Work:  2500 Maitland Center Parkway, Suite 101, Maitland, FL 32751
Other:  Full Time

ABOUT RWS GLOBAL

As the world’s largest producer of groundbreaking live entertainment, and a leading force in the themed entertainment industry, RWS Global creates meaningful connections and customized experiences spanning from theatrical productions to events, multimedia and more. In 2024, the entertainment leaders expanded capabilities into live sporting events with the introduction of RWS Global Sports.
 
Headquartered in New York, London, Cincinnati, Orlando, Sydney, and Riyadh, with dedicated RWS Studios in NYC and the UK to serve its vast talent pipeline and client base, RWS Global serves major brands and corporations, theatres, cruise lines, sports properties, live venues, parks, resorts and more. Offering end-to-end services from ideation to operations, RWS Global’s team of world-class designers, creators, producers and visionary talent provide unrivaled scale, producing over one million live moments every day and employing over 8,000 individuals worldwide.
 
The RWS Global roster of clients includes Apple, Azamara, The Coca-Cola Company, Commonwealth Games, Crayola, Europa-Park Resort, Ferrari World Abu Dhabi, The FRIENDS™ Experience by Original X Productions, Hard Rock Resorts, Hershey Entertainment & Resorts, Holland America Line, Iberostar Hotels & Resorts, International Cricket Council, Invictus Games, Lionsgate, Marella Cruises, MSC Cruises, Roompot, Rugby World Cup, Six Flags, Space Center Houston, TUI Group, Vera Wang, Warner Bros., Disney’s The Lion King on Broadway, Chicago the Musical, Christmas Spectacular Starring the Radio City Rockettes and more. For more information, visit www.rwsglobal.com.
 

JOB OVERVIEW

The Assistant Manager, Production supports the Production Management team through the coordination of logistics, documentation, communication, resource monitoring and reporting, logistics support and vendor coordination for productions occurring throughout the US, UK and EMEA/APAC. regions This role requires a detail-oriented manager with experience supporting world-class live entertainment experiences, operational excellence, and aligning with brand standards and guidelines. This role is a key contributor to the smooth transition and hand-off of live entertainment experiences and productions from the Production Management team to Park Entertainment Operations through close partnership with Technical, Production, Talent Casting and Recruitment, Creative and Operations teams.
 

KEY RESPONSIBILITIES  

  • Production Planning & Scheduling: Support production management in day-to-day coordination of multiple live entertainment experience productions and projects in the US, UK and EMEA/APAC. Track production calendars, deliverables, and deadlines; maintain resource status reports for internal and external use. Schedule and document production meetings, manage agendas, and distribute meeting notes. Coordinate resource planning to ensure alignment and readiness for production installs, rehearsals and hand off to park operations.
  • Production Logistics and Coordination: Manage venue booking venues, rehearsal facilities, purchasing, shipping and logistics of supplies and production assets; coordinate cast/crew/management travel.
  • Budget and Procurement: Create and track purchase orders, invoices and expense reports. Support production management in budget reporting, reconciliation and tracking. Liaise with RWS Global Procurement, vendors and subcontractors on scheduling, processing and fulfillment. Coordinate inventories of production assets including scenic, props, wardrobe/costumes, audio, lighting, special effects.
  • Cross-team Communication: Act as central communication hub between Production, Creative, Technical, Operations and client teams. Support department process improvements through creation of procedural documentation and executing new process rollouts across teams.
  • Flexible Schedule: Project locations span the globe and may require extended hours which include work over weekends and holidays and may include international travel to project site locations as needed.
Qualifications & Skills:
  • Degree in Theater Production/Management, Technical Theater, Theme Park Management or a related field; equivalent professional experience considered.
  • 2+ years of experience in live entertainment production coordination or project management.
  • Familiarity with show documentation including run of show, script management, production schedules, technical spec sheets, rehearsal and show reports.
  • Excellent verbal and written communication skills
  • Proficiency in operations management software and tools, such as Wrike, Microsoft Project, Asana, Airtable, Google docs/sheets etc.
  • Flexibility to work evenings, weekends, and holidays as required.
Character Attributes:   
  • Strong Communicator: Able to provide clear written and verbal communication to team members, crew, talent, vendors, and stakeholders, ensuring clear understanding and alignment across all project activities.
  • Highly Organized: Exceptional at planning and coordinating complex schedules and resources.
  • Detail-Oriented: Attentive to all parts of the project process. 
  • Team-Oriented: Works collaboratively with diverse teams, fostering a positive working environment that encourages cooperation and communication.
  • Proactive Problem Solver: Anticipate potential challenges and develop thoughtful contingency plans to quickly address project challenges.
  • Decisive: Confident in making quick, informed decisions.
  • Adaptable: Flexible to last-minute changes, unforeseen challenges, or evolving project needs.
  • Professional Attitude: Effectively navigate high-stress situations; representing yourself, the project and RWS Global in the most positive way.
  • Resourceful: Finds creative solutions to optimize resources, manage costs, and maintain quality.
  • Time Management: Capable of handling multiple projects simultaneously, ensuring all project coordination deliverables are completed on schedule.
  • Ethical & Professional: Upholds RWS Global’s high standards of professionalism, integrity, and accountability.
Company Benefits:
  • Competitive Salary
  • Company 401K
  • Health Benefits – Medical, Dental, and Vision
  • Collaborative and inclusive work environment
  • Opportunity to work on a variety of project types including theme parks, resort hotels, entertainment centers, live shows, temporary experiences and many others.
 
While this is intended to be an accurate description of the job, this is not necessarily an comprehensive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the position, and may require that other or different tasks be performed as necessary and assigned.
 
DIVERSITY AND INCLUSION STATEMENT: 
DIVERSE IS WHO WE ARE
Way more than a box to check, diversity is core to RWS Global culture. We value it, promote it, protect it and hire it. All differences are welcome here. We know for a fact that each employee’s individual background, life experiences, knowledge, self-expression, and capabilities are a contribution to our culture, as well as our reputation and achievements. So, bring all of who you are, no questions asked.
Share

Apply for this position

Required*
We've received your resume. Click here to update it.
Attach resume or Paste resume
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status


Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026
Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Please check one of the boxes below:

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Human Check*