Executive Assistant

Milton Keynes, United Kingdom
Full Time
Experienced
JOB DETAILS 
Job Title:                Executive Assistant
Reports To:           Chief Operating Officer 
Working Hours:   Normal office hours are 09:30 to 17:30, Monday – Thursday, 09:30 to 17:00 Friday
Due to the nature of supporting a senior executive, flexibility outside these hours may  occasionally be required. 
Place of Work:      UK HQ, Mill Court, Milton Keynes, Buckinghamshire MK12 5EU 
Other:                     In Office: Monday, Tuesday, Thursday 
                                 International Travel – Valid Passport Required | Right to Work: United Kingdom 

 

ABOUT RWS GLOBAL 

RWS Global is the world leader in groundbreaking live moments across entertainment and sports, creating customized guest experiences spanning theatrical productions, live events, immersive destinations, multimedia and consumer products. 

RWS Global is headquartered in New York, London, Cincinnati, Shanghai, Orlando, Sydney and Riyadh with dedicated RWS Studios in NYC and the UK to serve its vast talent pipeline and client base. With a focus on entertainment and sports experiences, RWS Global serves major brands and corporations, theaters, cruise lines, sports properties, live venues, parks, resorts and more. Offering end-to-end services from ideation to operations, RWS Global’s team of world-class designers, creators, producers and visionary talent provide unrivaled scale, producing over one million live moments every day and employing over 8,000 individuals and performers worldwide.   

The RWS Global roster of clients includes Apple, Azamara, The Coca-Cola Company, Commonwealth Games, Crayola, Europa-Park Resort, Ferrari World Abu Dhabi, FIFA, The FRIENDS™ Experience by Original X Productions, Hard Rock Resorts, Hershey Entertainment & Resorts, Holland America Line, Iberostar Hotels & Resorts, International Cricket Council, Invictus Games, Lionsgate, Merlin Entertainments, MSC Cruises, NFL, Six Flags, Space Center Houston, TUI Group, Vera Wang, Warner Bros., Disney’s The Lion King on Broadway, Chicago the Musical, Christmas Spectacular Starring the Radio City Rockettes and more. For more information, visit rwsglobal.com.  


JOB SUMMARY 

The Executive Assistant to the Chief Operating Officer is a highly trusted partner responsible for managing the day-to-day operational rhythm of the COO. This role requires exceptional organization, discretion, and communication skills while operating at the center of a fast-moving global business. 

The Executive Assistant acts as an extension of the COO, preparing high-impact presentations, managing complex schedules, and ensuring priorities are executed efficiently. The role also includes personal support responsibilities that enable the COO to remain focused on leadership, strategy, and company growth. 

This individual must be proactive, technologically savvy, and comfortable working across both corporate and creative environments. They will represent the COO internally and externally with professionalism, confidence, and energy that reflects the culture of RWS Global. 


KEY TASKS 

Executive Support and Calendar Management 
  • Manage and optimize the COO’s complex calendar, ensuring strategic prioritization of meetings and commitments 
  • Coordinate internal and external meetings across global time zones 
  • Prepare meeting materials, agendas, and follow-up action items 
  • Maintain awareness of key company initiatives and priorities to proactively support the COO 
Cross-Department Coordination 
  • Serve as a central coordination point between the COO and departments across the organization 
  • Track follow-ups and ensure communication flows efficiently across teams 
  • Assist with project coordination and operational communications on behalf of the COO 
  • Represent the COO professionally in interactions with internal teams, clients, and partners 
Presentation and Meeting Preparation 
  • Design high-quality presentations for executive meetings, client presentations, leadership events, and board meetings 
  • Prepare briefing materials, talking points, and research to support executive meetings 
  • Ensure the COO is prepared with clear information, schedules, and supporting documentation 
Technology and Digital Presence 
  • Manage the COO’s social media presence including LinkedIn, Instagram and other relevant platforms  
  • Support digital communication and brand alignment with company messaging 
  • Utilize modern productivity tools, AI platforms, and digital systems to improve efficiency and organization 
Event and Public Representation Support 
  • Support preparation for industry events, conferences, leadership meetings, and client engagements 
  • Assist with logistics and coordination related to media appearances or speaking engagements 
  • Represent the office of the COO with professionalism in both formal and informal settings 
Personal Executive Support 
  • Coordinate select personal scheduling including appointments and household services 
  • Manage logistical tasks such as vehicle servicing, travel coordination, and personal errands including pet daycare drop-offs and pickups when required 
  • Assist with personal calendar management where required to ensure overall schedule efficiency 

Qualifications & Skills: 
  • Exceptional organizational and time-management abilities 
  • Advanced PowerPoint and presentation design skills 
  • Strong written and verbal communication skills 
  • High level of professionalism and discretion when handling confidential information 
  • Strong technical aptitude and comfort using modern productivity tools and AI technologies 
  • Ability to anticipate needs and solve problems proactively 
  • Comfortable operating in fast-paced environments with shifting priorities 
  • Strong interpersonal skills and ability to engage confidently with executives, clients, and team members 
  • Positive, energetic personality aligned with a creative and entrepreneurial company culture 
     
Experience: 
  • 2 to 5 years of experience supporting senior executives in an Executive Assistant type role  
  • Experience managing complex calendars and executive workflows 
  • Demonstrated experience preparing executive-level presentations and meeting materials 
  • Experience working in fast-paced, creative, entertainment, media, or global business environments preferred 
  • Familiarity with AI tools, digital collaboration platforms, and productivity software is a strong advantage 

Company Benefits: 
  • Competitive Salary 
  • Company Pension 
  • 25 days paid holiday excluding Bank Holidays 
  • Paid parental leave 
  • Computer (Mac/Windows) 
  • Company Phone Allowance 
  • Flexible working (office/remote) 
  • Employee Assistance and Wellbeing Programme 
  • Childcare Support Policy 
  • Employer Sponsored Vision Programme 
Please Note: While this is intended to be an accurate description of the job, this is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the position, and may require that other or different tasks be performed as necessary and assigned. 
 

DIVERSITY AND INCLUSION STATEMENT:  

DIVERSE IS WHO WE ARE 

Way more than a box to check, diversity is core to RWS Global culture. We value it, promote it, protect it and hire it. All differences are welcome here. We know for a fact that each employee’s individual background, life experiences, knowledge, self-expression, and capabilities are a contribution to our culture, as well as our reputation and achievements. 

So, bring all of who you are, no questions asked. 
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