Contract Administrator, Legal & Business Affairs

London, United Kingdom
Full Time
Experienced
JOB DETAILS
Job Title: Contract Administrator, Legal & Business Affairs
Location: London, UK or Sydney, AUS
Department: Legal & Business Affairs
Reports To: General Counsel Supervision: Day-to-day oversight by Manager, Legal & Business Affairs

ABOUT RWS GLOBAL
As the world’s largest producer of groundbreaking live entertainment, RWS Global creates meaningful connections and bespoke experiences spanning theatrical productions, events, multimedia, and more. In 2024, the entertainment leader expanded its capabilities into live sporting events with the launch of RWS Global Sports.
Headquartered in New York, London, Cincinnati, and Sydney—with dedicated RWS Studios in both NYC and the UK to support its extensive talent pipeline and client base—RWS Global serves major brands and corporations, theatres, cruise lines, sports properties, live venues, theme parks, resorts, and more. Offering end-to-end services from ideation through to operations, RWS Global’s team of world-class designers, creators, producers, and visionary talent delivers unmatched scale—producing over one million live moments every day and employing more than 8,000 individuals worldwide.
The RWS Global client roster includes Apple, Azamara, The Coca-Cola Company, Commonwealth Games, Crayola, Europa-Park Resort, Ferrari World Abu Dhabi, The FRIENDS™ Experience by Original X Productions, Hard Rock Resorts, Hershey Entertainment & Resorts, Holland America Line, Iberostar Hotels & Resorts, International Cricket Council, Invictus Games, Lionsgate, Marella Cruises, MSC Cruises, Roompot, Rugby World Cup, Six Flags, Space Center Houston, TUI Group, Vera Wang, Warner Bros., Disney’s The Lion King on Broadway, Chicago the Musical, Christmas Spectacular Starring the Radio City Rockettes, and many more. For further information, visit rwsglobal.com.
 

Position Summary 
The Contract Administrator, Legal & Business Affairs will provide comprehensive administrative and contractual support across the company’s global operations — including the Land, Sea, and Sports divisions. This role manages the full life cycle of freelance and vendor contracting activity, from NDA execution to contract issuance, insurance verification, and onboarding coordination. The position is central to ensuring compliance with internal policies, standardized legal templates, and procurement processes while maintaining clear communication with department stakeholders. 

Key Responsibilities 

  • Administer the end-to-end contracting process for freelance, vendor, and project-based engagements, using company-approved contract templates. 
  • Draft and issue NDAs, maintain template consistency, and ensure approvals follow internal routing and authority procedures. 
  • Track contract status from request through execution, renewal, or closeout in alignment with company database and records standards. 
  • Collect and review all vendor and contractor documentation, including certificates of insurance, tax forms, and company onboarding materials. 
  • Liaise daily with Procurement, HR, and Finance to ensure timely and compliant onboarding of independent contractors and vendors. 
  • Support continuous improvement of contract administration and template processes in collaboration with the Manager, Legal & Business Affairs. 
  • Maintain accurate records and filing systems, ensuring accessibility and document control compliance for all contract documentation. 
  • Provide cross-training and process handover to cover Manager, Legal & Business Affairs responsibilities during temporary absences or workload surges. 
  • Keep the Legal Affairs Manager informed of workflow developments, document tracking progress, and any procedural updates. 
  • Assist with preparation and distribution of template notices, amendments, and legal communications as directed by the Legal Affairs team. 
  • Partner with the Legal and Business Affairs team to support workflow coordination across the company’s divisions. 

Qualifications 

  • Bachelor’s degree in Legal Studies, Business Administration, or a related field preferred. 
  • 3+ years of experience in contract administration, legal operations, or business affairs in a corporate or multinational environment. 
  • Demonstrated understanding of contract language, document lifecycle management, and corporate compliance requirements. 
  • Excellent organization, time management, and attention to detail. 
  • Skilled with document management systems, Excel tracking, and DocuSign (or similar e-signature platforms). 
  • Strong written and verbal communication skills with the ability to interact across departments and regions. 
  • Experience working within entertainment, sports, media, or production industries is a plus. 
  • Ability to manage competing priorities and meet deadlines in a high-volume, global environment.

Working Relationships 
This position will interface daily with the Manager, Legal & Business Affairs and collaborate closely with the Legal Affairs, Procurement, Production and HR teams. The administrator will work primarily with the company’s Sports division, providing localized support and communication while reporting centrally to the General Counsel. 

DIVERSITY AND INCLUSION STATEMENT
Diverse is who we are.
Way more than a box to tick, diversity is core to RWS Global culture. We value it, promote it, protect it, and hire it. All differences are welcome here. We know that each employee’s individual background, life experiences, knowledge, self-expression, and capabilities contribute to our culture, reputation, and achievements.
So, bring all of who you are—no questions asked.

 

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